December 15, 2022

Dynamic QR code for B2C Smart E-Invoicing (2023)

Who does not like Quick Response? Well, many businesses are investing in the best strategies to ensure a better experience for the users.

Did you know that there is a 433% increase in the number of global users of QR codes? It is high time to invest in the best free dynamic QR code generator.

All businesses today face a challenge in creating and sharing invoice documents. It is an important element that must be highly accurate and easy to manage.

Let’s give you some hidden insights about using dynamic QR codes in e-invoicing.

What is an invoice?

The document is shared with the buyer from the seller to collect payments. It will have information about the products purchased by the buyer. They are considered legal records as they contain the seller's name, customer, description, terms of payment, and pricing of the goods or services.

What is an e-invoice?

It is the process of converting paper invoices and notes into an electronic process. The main purpose is to exchange and process the invoices, credit, and debit notes in a structured electronic format between the Buyer and Consumer from an electronic medium.

What is a dynamic QR code?

They include a short URL embedded in the coding that will redirect the user to a landing page. The best benefit is that the destination URL can be changed even after the QR code is generated, where the short URL remains the same. The image of the Dynamic QR Code is easier to scan as the image is less dense. The owner can add passwords, track scans, and know the type of devices used.

What is a QR code in an e-invoice?

This barcode is used to store and represent information after the users scan it. The best part of using E-invoice for B2C transactions is that it is easier and quicker to scan on digital devices. Some information that a dynamic QR code for e-invoice includes is:

  • GSTIN of the supplier
  • Invoice number of the supplier
  • GSTIN of the recipient or name for B2C invoices
  • Invoice date
  • Invoice value
  • Number of line items
  • HSN code for main items
  • Payment reference link in case of B2C invoices
  • Unique Invoice Reference Number

Many businesses already use QR codes in tax invoices for exports and suppliers, B2C e-invoices, debit notes, and credit notes.

How to generate QR code for B2C invoices?

1.Invoice Generation

Create the invoice with the billing system in the SCHEMA format as mentioned in GSTN. There are approximately 20 compulsory fields in the e-invoice that should be handled efficiently.

2. Generate IRN

The Invoice Reference Number is generated using the hash code.

3. Upload invoices on IRP

The Invoice Registration Portal will validate the uploaded invoices of the IRN. For the invoices that do not have IRNs, the IRP will generate IRN and QR codes after validation. It is important to convert the invoices into JSON files, as this is the only format accepted.

4. Authentication, Generation of QR code, and Signing

After successfully validating the e-invoice, you can redirect to the Best Free Dynamic QR Code Generator to get the QR code for the e-invoice. IRP will generate a unique IRN which will be signed digitally.

5. Backend Process

Many users are confused about how to ` the QR code on invoice. It is easier to download the JSON of the validated e-invoice and convert it into any format that can be printed easily. When you generate dynamic QR codes, sharing and accessing the e-invoice for your B2C business will be easier.

What should you know while dealing with smart QR code solutions?
  • With the dynamic QR codes, the details like invoice amount, merchant name, merchant ID, payment details, and more can be stored. So, it is important to ensure all the information is perfect and make changes if required. The consumer will directly scan the QR code and complete the payments.

  • The business has adopted the proprietary smart QR codes for great flexibility, adapt the right approach, and provide better compatibility for multiple devices.

  • The dynamic QR code is editable and has extra features to access the control, scan analytics, password protection, and device-based redirection. It is important to design less cluttered QR code images which are pleasing to the audience.

What are the benefits of e-invoicing for B2C?

Many free lifetime QR code generators will help in creating e-invoicing for the Business-To-Consumer:

Fewer Errors

Error minimization is a great benefit of electronic billing. The sizeable gap in the GST data is closed and filled by e-invoicing, which removes the issues. The users require less manual input and automation to improve e-invoice systems.

Minimal Time-Consumption

If you know how to create dynamic QR codes, it will be easier to handle all the accounts payable information and operations. It will help to abandon the tasks that are repetitive and time-consuming, as only the landing page can be updated without affecting the dynamic QR code.

Easily track invoice

The best benefit of e-invoicing using dynamic QR codes is simple methods to track bills. The free editable QR code enables your invoice to be sent, viewed, paid, and tracked in real time. It is effortless to verify the delivery and receipt of the invoice.

Great Scalability

It increases the visibility of invoices, orders, documents, and contracts to improve the tracking process. With great transparency in trade and transactions, there are fewer chances of duplication, invoice fraud, and human errors. Saving countless hours and resources builds an effective system to scale your business effortlessly.

Know your spending

While dealing with B2C, it is significant to track all the information, which is easier with a dynamic QR code. The best free dynamic QR code generator will offer great features and functionalities to ensure you have all the insights to provide a great experience.

Summing it up!

In the Business-To-Customer, it is important to ensure great accuracy in the information, which is easier with the dynamic QR code. It enables the owner to update the information instantly after generating the code.